This correspondence is to inform you of the Spartanburg District 7 attendance policy for the 2021-2022 school year and to encourage consistent compliance with this policy regarding student attendance.
Truancy is defined as when a child misses too many days of school that are not approved. In South Carolina, children ages 5 to 17 must go to school. Children can go to public or private school, or can be homeschooled. A child should attend school Monday through Friday. Parents or guardians are responsible for their children’s attendance and can be fined or put in jail if their children are absent too often. Children who miss too many days of school may face criminal charges for truancy.
Truancy SC Attendance Laws state that a Truant Child is defined as “A child ages 6 to 17 years that has accumulated 3 consecutive unlawful absences or a total of 5 unlawful absences.” Schools are required by law to have a face-to-face meeting with every parent/guardian of a Truant Child and develop an “Attendance Intervention Plan.”
Parent(s)/Guardian(s) who fail to attend the scheduled Intervention Plan meeting or refuse to cooperate with the intervention planning may be referred to Family Court in accordance with SC CODE 59-65-50, and a report may be filed against the parent(s)/guardian(s) with the Department of Social Services in compliance with SC CODE Ann 20-7-490(2)(c)(Supp. 2002).
How many absences are allowed?
There are two types of absences from school: lawful and unlawful. Whether an absence is considered lawful or unlawful depends on why your child missed school. A child may typically have ten lawful absences from school each year.
Lawful absences include, but are not limited to:
seriously ill students whose attendance would be bad for their health or the health of other students;
when there is a death or serious illness of a student’s immediate family member;
missing school because of a religious holiday;
going to necessary doctor’s appointments; and
absences approved by the principal in advance for sports or band trips the student participates in.
A child is typically considered a truant if he has three unlawful absences in a row or five unlawful absences in one year.
Unlawful absences include, but are not limited to:
absences you don’t know about;
absences you know about but are not considered by the school as a good reason for missing school; and
skipping school. (You are responsible for your child's attendance even if he skips school without your knowledge.)
Ways to make sure your child's absence is considered lawful:
Contact your child’s school if your child must miss school;
Put the reason your child missed school in a note;
Send a doctor’s note, if you have one. You should also turn in the note in as soon as possible, or the note may not help the absence count as lawful. Keep a copy of the note for yourself. If you do not contact your child’s school about the absence, it will be an unlawful absence no matter what the reason.
What happens is your child is considered truant?
Once your child has had too many unlawful absences from school, the school must do certain things to help make sure your child goes to school.The school must meet with you and your child to find out why your child keeps missing school. The school will make their best efforts to meet with you and your child through home visits, written messages, and emails as necessary. The school must also work with you and your child to come up with a written intervention plan that tries to fix why your child is absent.
The Intervention Plan
The Intervention Plan will list steps to help prevent your child from having more unlawful absences. The intervention plan should:
- Say who is in charge of the intervention team, which may include: parents or guardian; school officials; representatives from the Department of Social Services (DSS); and community mental health and substance abuse and prevention service providers;
- List reasons for the unlawful absences;
- Have actions you and your child must do to help stop unlawful absences;
- Refer you to service providers that can help with the problem;
- Provide referrals to alternative school and community-based programs, if available and appropriate;
- List actions intervention team members must take;
- Say what team members have done to help;
- State what will happen if the unlawful absences continue;
- Say how to change the plan, if that is needed.
You and your child should be allowed to help create the intervention plan. Once the plan is created, you must sign the plan and agree to follow it. Ask questions if you do not understand the plan.
What happens if you fail to follow the intervention plan or your child continues to have unlawful absences from school?
If a child ages 12-16 refuses to follow the intervention plan and gets two or more additional unlawful absences, the school will find your child is a Habitual Truant. Once this happens, the school district may ask the Family Court to issue a School Attendance Order.
If a School Attendance Order is issued, your child will be required by the Family Court to attend school every day. If your child complies with the School Attendance Order by going to school and having no more unlawful absences, no further action will be taken.
If your child fails to follow the School Attendance Order and continues to have unlawful absences, the child will be considered a Chronic Truant. The child can be placed on probation or required to enter a Department of Juvenile Justice Institution. Also, you may be fined up to $50 or imprisoned for up to 30 days.
The school may also ask the Family Court to hold you or your child in contempt of court for failure to follow the School Attendance Order. The school must attempt to assist you and your child with following the School Attendance Order before asking the Family Court to hold you or your child in contempt.
What happens at a contempt of court hearing?
If your child is charged with contempt of court for violating a School Attendance Order, expect the following to happen:
An intake session with the DJJ community specialist at the local DJJ county office. The intake session helps determine the needs of your child. You will receive written notice of the date and time of the intake;
A hearing at the Family Court. You should receive written notice stating when you and your child are required to appear at the hearing. The notice should include the factual allegations that the court will consider. It will tell your child he has a right to be represented by an attorney and the right to have an attorney appointed if you are unable to afford to hire one.
Steps to take once an attorney is hired or appointed:
- Talk to the attorney as soon as possible before the hearing;
- Explain the reasons for your child’s absences;
- Discuss the ways the school contacted you about your child’s absences, for example, letters, emails, and phone calls;
- Describe how you were involved in creating the intervention plan and its details;
- Disclose any service referrals you received under the plan;
- Talk about any issues or problems the child may be facing at school or at home;
- Explain why a court order is or is not necessary to get your child services;
- Discuss additional actions the school took after the School Attendance Order and the date the School petitioned for Contempt of Court.
What will happen at a contempt of court hearing?
You, your child, your child’s attorney, the prosecutor, school officials, the DJJ community specialist, and the judge will all be at the hearing. Your child may plead guilty to being in willful violation of the School Attendance Order or your child may plead not guilty and have a trial, after which a judge will determine whether your child is guilty or innocent.
If your child pleads guilty or the judge determines your child is guilty after a trial, the judge will determine a punishment. The judge may look at your child's school records, special needs, disabilities, prior misbehavior, or other important facts when deciding the punishment. Possible punishments include:
- Community Service
- Driver's License Suspension or Restriction
- House Arrest
- Letters of Apology
- Placement in an Alternative School
- Incarceration at DJJ
If your child enters a guilty plea or the judge determines your child is guilty after a trial, this may also affect:
College Applications and Scholarships
Is there a way to get your child's record cleared?
South Carolina allows some juvenile records to be destroyed by court order. This is called expungement. Expungement erases those records. Expungement may give your child a better chance when applying for college; joining the military; or obtaining a job, loans, or public housing.
Truancy records may be expunged. If your child was only adjudicated delinquent on truancy, by law, the court will grant the expungement. If your child has multiple status offenses, the court still may grant the expungement. Your child must be seventeen years old or older and have fully completed any sentence. Your child cannot have been convicted of any additional delinquent or criminal acts and no criminal charges can be pending.
If your child is found not guilty, the court must grant an expungement. You do not have to wait until the child is 17 to apply. No fee is charged for this expungement.
Contact the Solicitor’s Office for the Circuit where the case was handled to apply for an expungement. Your child will need to complete an application and pay the fees. There are three fees and each must be paid by a separate money order: $250 for the solicitor’s office, $25 for the SC Law Enforcement Division (SLED), and $35 for the Clerk of Court. Cash and personal checks are not accepted. If the expungement is granted, your child will receive a copy of the order in the mail.
Further questions or concerns regarding your child’s attendance should be directed to the school that your child attends.